The Office of the CIO provides KSU students, faculty, and staff with multiple solutions for storing, accessing, and sharing University data. 

All individuals utilizing University technology resources must comply with KSU’s Data Security Policy, viewable at the Policy at KSU webpage. This policy has been created to protect sensitive University data, including the personal data of students and employees, and is essential for compliance with federal, state, and the University System of Georgia data security regulations.

The document management solutions available at the University do not in themselves monitor compliance with KSU’s Data Security Policy. It is the individual’s responsibility that data stored using these available tools adhere to the policy and legal requirements. In support of this, we have created a matrix comparing the document management solutions available at KSU and the types of data that can safely be stored in each. This short descriptions of each solution are viewable below.

 

  • Data Matrix

    Document Management Matrix

    Click the link below for a matrix comparing available document management solutions and the types of data that can be stored in each.

    Click to View Document
    • Data Roadmap

      Document Management Roadmap

      Click the link below for to view a roadmap of document management services at KSU through 2018.

      Click to view Document
      • OneDrive

        Available for: Students, faculty, staff

        Office 365 is available to all students, faculty, and staff and includes access to OneDrive, Microsoft’s cloud storage and document sharing solution. OneDrive is accessible online at o365.kennesaw.edu, through a file browser on your PC or Mac, or by using the OneDrive application on your mobile device. The Office of the CIO recommends OneDrive for online storage of non-sensitive university data.

        • SharePoint

          Available for: Faculty, staff

          SharePoint is a web based tool intended for team file storage and sharing. SharePoint sites are configurable and can include custom access settings for each page. The Office of the CIO must approve requests for new SharePoint sites.

          • Shared Network Drives (I, M)

            Available for: Faculty, staff

            Shared network drives are designated storage drives on the campus network. Access to folders on shared drives can be granted to individuals or groups of individuals. Shared network drives are the only solution available for storing sensitive data on a network. Sensitive data stored on a shared network drive must have a designated custodian; please contact the Office of Cybersecurity for more information. Shared network drives are accessible on campus and off campus using the HallPass VPN.

            Legacy Services


            • OwlDrive

              Available for: Students, faculty, staff

              OwlDrive is a network storage solution for individual use. Files stored on OwlDrive are not shareable. OwlDrive is accessible on campus and off campus using the HallPass VPN. The Office of the CIO will decommission this service on May 11, 2018; data stored on OwlDrive should be moved to one of the approved solutions listed above.

              • files.kennesaw.edu

                Available for: Students, faculty, staff

                Files.kennesaw.edu is a browser based file storage solution. Files stored on files.kennesaw.edu are not shareable. The Office of the CIO will decommission this service on May 11, 2018; data stored on files.kennesaw.edu should be moved to one of the approved solutions listed above.

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