UITS provides KSU students, faculty, and staff with multiple solutions for storing,
accessing, and sharing University data.
All individuals utilizing University technology resources must comply with KSU’s Data
Security Policy, viewable at the Policy at KSU webpage. This policy has been created to protect sensitive University data, including the
personal data of students and employees, and is essential for compliance with federal,
state, and the University System of Georgia data security regulations.
The document management solutions available at the University do not in themselves
monitor compliance with KSU’s Data Security Policy. It is the individual’s responsibility
that data stored using these available tools adhere to the policy and legal requirements.
In support of this, we have created a matrix comparing the document management solutions
available at KSU and the types of data that can safely be stored in each. This short
descriptions of each solution are viewable below.
View the UITS Document Management Matrix
-
OneDrive
Available for: Students, Faculty, Staff
Office 365 is available to all students, faculty, and staff and includes access to
OneDrive, Microsoft’s cloud storage and document sharing solution. OneDrive is accessible
online at o365.kennesaw.edu, through a file browser on your PC or Mac, or by using the OneDrive application on
your mobile device. UITS recommends OneDrive for online storage of non-sensitive university
data.
-
SharePoint
Available for: Faculty, Staff
SharePoint is a web based tool intended for team file storage and sharing. SharePoint
sites are configurable and can include custom access settings for each page. UITS
must approve requests for new SharePoint sites.
-
Shared Network Drives (I, M)
Available for: Faculty, Staff
Shared network drives are designated storage drives on the campus network. Access
to folders on shared drives can be granted to individuals or groups of individuals.
Shared network drives are the only solution available for storing sensitive data on
a network. Confidential data stored on a shared network drive must have a designated
custodian; please contact the Office of Cybersecurity for more information. Shared network drives are accessible on campus and off campus
using the VPN.
-
Microsoft Teams
Available for: Students, Faculty, Staff
Microsoft Teams is a unified communication and collaboration platform that combines
persistent workplace chat, video meetings, file storage, and application integration.
Teams integrates fully with the Office 365 productivity suite.
-
DocuSign
Available for: Faculty, Staff
DocuSign is a platform where users can assemble documents and allow for secure digital signatures.
DocuSign allows users to create forms and manage electronic agreements.
-
LiquidFiles
Available for: Faculty, Staff, and Students
LiquidFiles allows users us securely share files.
How to get started:
- Visit the LiquidFiles site.
- Upload the file you need to send.
- After you select the SEND button, the download link for the recipient will appear;
copy and paste it in an email to them.
