Guidelines for AI Use at KSU
As Kennesaw State University embraces the use of Artificial Intelligence (AI) to enhance learning and administrative processes, we are committed to responsible and ethical use of these technologies.
To ensure data protection when using AI, use Microsoft Copilot when logged in with your KSUmail address and password.
Please note that AI tools (with the exception of Copilot when logged in with KSU credentials) should only be used with institutional data classified as Public, such as general university information, campus maps and parking details, class schedules and course catalogs, academic policies, press releases, news updates, and departmental contact information.
- General Guidelines
- USG Guidelines
- Protect Your Data When Using AI
- Guidelines for Students
- Guidelines for Faculty
Artificial Intelligence at KSU—Return to landing page
General Guidelines
To ensure a positive and productive experience for all, we’ve established the following guidelines for AI use at KSU:
- Ethical Use: Always use AI in ways that uphold KSU’s values and ethical standards. Avoid using AI to mislead, deceive, or compromise academic integrity, privacy, or security.
- Secure Use: Be mindful of information you share with AI, and never share sensitive information, such as university business, personal details, proprietary research, or any data protected by law.
- Transparency: Be transparent about the use of AI in academic and administrative contexts. Clearly communicate when AI is being utilized, especially in coursework or decision-making processes that impact students, faculty, or staff.
- Respect for Privacy: Respect the privacy of others when using AI tools. Ensure that the use of AI complies with KSU’s privacy policies and relevant laws, safeguarding personal and sensitive information.
- Inclusivity and Accessibility: Use AI to support inclusivity and accessibility for all members of the KSU community. Ensure that AI tools are designed and used in ways that are accessible to everyone, including those with disabilities.
- Continuous Learning: Stay informed about AI advancements and their implications. Engage in training and educational opportunities provided by KSU to understand how to use AI tools effectively and responsibly.
- Collaboration and Feedback: Collaborate and share feedback on AI tools and practices. Your input helps us continuously improve how AI is integrated at KSU, ensuring it meets the needs of our diverse community.
- Accountability: Take responsibility for the use of AI in your work or studies. If you encounter any issues or uncertainties regarding AI, seek guidance from KSU’s AI support resources.
Remember: UITS is here for you! Please contact the KSU Service Desk with any questions or concerns.
USG Guidelines
For details about USG policies, check out the following resources:
- USG Information Technology Handbook—The IT Handbook provides guidelines, best practices and recommendations to be followed by each USG institution. The IT Handbook sets forth procedures that each USG participant organization must follow to meet both Board of Regents policy mandates and the statutory or regulatory requirements of the State of Georgia and the federal government.
- USG Artificial Intelligence Guidelines—This companion guide is to aid USG organizations when contemplating, procuring, implementing and maintaining Artificial Intelligence oriented solutions.
Protect Your Data When Using AI
Engage with generative AI the way you do with strangers: Speak clearly using conversational language, and avoid sharing information that should be kept private.
Most generative AI systems (like ChatGPT) learn from the data they receive and save all content you submit as well as all content generated by the AI. The exception to this is Microsoft Copilot when you use it after logging in with your KSU credentials.
Guidelines for Students
IMPORTANT: Always check your syllabus before using AI for academic work. While UITS is excited to provide guidance on leveraging AI, particularly generative AI, the decision of when, how, or whether to use it in your coursework is ultimately up to your instructor. We encourage you to reach out to them with any questions or concerns.
Guidelines for Faculty
Faculty wanting to use Artificial Intelligence to improve productivity in grading, writing, and research should be cautious entering student data or intellectual property into these systems. To ensure data security and FERPA compliance, faculty should use Microsoft Copilot once signed in using their KSU Microsoft credentials (NetID). To be sure you are using the protected enterprise version of this chat look for this statement above the chat box in green: Your personal and company data are protected in this chat. To log in, visit copilot.microsoft.com. AI is advancing very quickly, and this guidance is likely to change with future advances. If you have questions, submit a DLI service ticket for assistance.
—Office of the Provost, January 2024
To find resources on faculty use of AI, including suggested AI policy language for syllabi, check out the KSU Digital Learning Innovations website.
